What Not to Miss When Planning a Move
Moving can feel a bit like juggling—there are boxes to pack, addresses to update, movers to book, and endless little details to handle. With so much going on, it’s easy to let certain tasks slip through the cracks. And while forgetting to pack a toothbrush isn’t the end of the world, overlooking bigger details can lead to unnecessary stress, extra costs, or even delays.
To help Canadian families and individuals make their next move smoother, here’s a guide to what not to miss when planning a move. Think of it as a friendly checklist of those often-overlooked details that can make or break your moving experience.
Don’t Forget to Book Movers (Early!)
It sounds obvious, but many people underestimate how quickly moving companies fill up—especially during peak Canadian moving times like June 30th or July 1st. If you wait too long to book, you could end up scrambling for availability or paying a premium.
Aim to book movers 6–8 weeks in advance (sooner if you’re moving in summer).
Confirm details in writing: date, time, services, and pricing.
Ask about extra fees for stairs, long carries, or heavy items.
💡 Tip: If you’re moving at the end of the month, try shifting your move by a few days—rates are often lower, and availability is better.
Utilities and Services
Nothing kills the excitement of moving into a new place faster than walking in to discover there’s no electricity or internet. Make a list of utilities and services you’ll need to disconnect, transfer, or set up:
Hydro and gas
Water and waste services
Internet, cable, and phone
Security systems
Streaming subscriptions tied to your old address
Be sure to give providers at least a couple of weeks’ notice. Some, like internet or cable, may require a technician appointment, so timing is important.
Address Changes
Mail has a way of piling up, and if you miss updating your address, you could lose track of important bills or documents.
Canada Post offers mail forwarding for a small fee—worth it for peace of mind.
Update with your bank, credit cards, insurance, employer, and CRA.
Don’t forget subscriptions, loyalty programs, or online shopping accounts.
💡 Tip: Make a master list of organizations to notify and check them off as you go.
Packing Supplies and Strategy
It’s easy to underestimate how many boxes and supplies you’ll need. Running out last minute adds stress and can lead to haphazard packing.
Stock up on sturdy boxes, packing tape, and bubble wrap.
Use what you already have: suitcases, laundry baskets, reusable bins.
Label every box with its destination room and key contents.
💡 Tip: Keep a “first night” box with essentials—bedding, toiletries, chargers, and a coffee maker for the morning after.
Decluttering Before the Move
One of the most common regrets people have is packing too much stuff they don’t actually need. Moving is the perfect time to downsize.
Sort items into keep, donate, sell, or toss piles.
Host a garage sale or list items on Facebook Marketplace or Kijiji.
Donate gently used goods to local charities.
Remember: the fewer items you move, the faster and cheaper your move will be.
Paperwork and Important Documents
In the chaos of moving, passports, birth certificates, and other essentials can easily go missing. Don’t pack them with general boxes.
Gather all important documents in one folder or binder.
Keep them with you during the move, not in the moving truck.
Include health cards, school records, tax documents, and insurance papers.
Insurance Coverage
Many Canadians don’t realize that moving companies’ liability coverage may be limited. Check whether your homeowners or renters insurance covers belongings in transit.
Ask movers about additional insurance options.
Consider coverage for high-value items like electronics or art.
Keep receipts or photos of valuable belongings for proof of condition.
Kids and Pets
Moving is tough on everyone, but kids and pets can feel the stress even more.
Arrange for childcare or pet care on moving day—it frees you up and keeps them safe.
Keep comfort items handy: favourite toys, blankets, or snacks.
Talk kids through the process and get them involved in small tasks.
💡 Tip: Introduce pets to their new space slowly, starting with one room, so they don’t feel overwhelmed.
Cleaning
Many people overlook cleaning until the last minute, but it’s an essential part of moving out (and sometimes required to get your damage deposit back).
Schedule time for a thorough clean, or hire professionals.
Don’t forget appliances, baseboards, and behind furniture.
Leave your old place tidy—it’s a Canadian courtesy and helps the next occupants.
Seasonal Considerations
Canadian weather can be unpredictable, and it often plays a role in moving.
Winter moves: Clear driveways and walkways of snow and ice, and have salt or sand ready.
Summer moves: Stay hydrated, keep pets cool, and avoid moving during peak heat hours.
Spring/fall moves: Watch out for rain and muddy conditions—cover furniture and lay down floor protection.
Food and Perishables
A common oversight is leaving too much food to pack last-minute. Movers often won’t take perishables, so plan ahead.
Eat down your freezer and fridge in the weeks leading up.
Donate unopened, non-perishable food to local food banks.
Pack a cooler for moving day with snacks, drinks, and sandwiches.
The Emotional Side
Moves aren’t just physical—they’re emotional transitions, too. Don’t overlook the impact on your mental well-being.
Take breaks when you feel overwhelmed.
Celebrate milestones (like finishing packing one room).
Plan something relaxing after move-in day—order pizza, watch a movie, or invite close family over.
Final Walkthrough
Before you hand over keys, do a last sweep of your old home. Check:
Closets, drawers, and cupboards.
Attics, basements, and garages.
Outdoor spaces like sheds or balconies.
You’d be surprised how often items are left behind.
A successful move is less about luck and more about preparation. The trick is knowing what not to miss. From booking movers and updating utilities to keeping your documents safe and planning for pets or kids, these details ensure you won’t be caught off guard.
Remember: moving is a fresh start. By staying organized and tackling these often-overlooked tasks, you can make the transition smoother, less stressful, and maybe even enjoyable. After all, there’s something exciting about turning the key in a new front door, knowing you’ve got everything handled.
